Solutions

Lab Equipment Scheduling

Specialized laboratory scheduling and booking tools to keep instruments running and users productive

Dynamic Scheduling

Schedule instruments, rooms, services, staff, and any other bookable resource in one system built for scientific core operations.

Coordinate all resources & teams

Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy

Book equipment, rooms, services & more

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Fast, mobile-first booking

Simplify the submission and approval process for lab requests.

Flexible booking workflows

Maintain detailed logs for regulatory compliance.

Automated training checks

Maintain detailed logs for regulatory compliance.

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reservation calendar and reservation details panel in BookitLab.

Bookitlab has integration with google calendar and iCal

Calendar Integration

Two-way calendar sync and iCal overlays that keep personal calendars and lab schedules in step

Two-way sync with Google / Outlook

Simplify the submission and approval process for lab requests.

iCal feeds and public calendar links

Ensure end-to-end visibility from collection, to testing, storage, and disposal

API & webhooks for custom calendars sync

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Waitlist & Availability

Automated waitlists and intelligent alternatives that notify users when slots free up

Auto-offer next slot once it becomes available

Simplify the submission and approval process for lab requests.

Priority rules for waitlists

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Auto-notify user when slot becomes available

Maintain detailed logs for regulatory compliance.

Ready for sample management workflows

Maintain detailed logs for regulatory compliance.

Configurable workflows, forms and more

Maintain detailed logs for regulatory compliance.

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Waiting list feature by bookitlab in the mobile interface

Bookitlabs laboratory management interface showing consumables usage and reporting interface in mobile devices

Inventory-related Reservations

When a booking is created the system can auto-reserve reagents, kits and lot numbers, enforce expiry checks at checkout and decrement stock on session start. Consumables & kits could be also booked independently

Consumables and kits reservations

Simplify the submission and approval process for lab requests.

Kit bundles & auto-decrement

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Automatic alerts for low inventory

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Stock allocation rules

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Scan & Go support

Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy

Cost capture per consumed item

Maintain detailed logs for regulatory compliance.

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Multi-device Support

Mobile booking and a lightweight kiosk UI let users search, reserve, and check in from phones or tablets. For staff, the system efficiently manages inventory adjustments and syncs automatically.

Two smartphones showing a work of Bookitlabs laboratory management service in mobile

Website catalog page showing external instruments portal provided by Bookitlab

Outside-Organization Bookings / Portal

Public portals let external users view a curated catalog, self-book permitted resources

Checkout flow and simple account page

Maintain detailed logs for regulatory compliance.

Works with your current website or as a custom build

Simplify the submission and approval process for lab requests.

Works together with internal reservations

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Bulk Booking

Create multiple reservations in a single workflow instead of repeating the same booking steps instrument by instrument.

Coordinate complex research activities, teaching sessions, service windows, and recurring operational events.

Maintain detailed logs for regulatory compliance.

Built-in conflict checks, booking previews, and rollback controls.

Simplify the submission and approval process for lab requests.

Helps standardize complex reservation processes across teams

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Bookitlabs interface screens showing booking selection single vs multiple laboratory instruments selected

Access control hardware device with circuit breaker and multiple power ports, alongside a login interface for Bookitlab integration

Controlled Access & Verified Usage

Ensure only trained, authorized users can access equipment, with real-time monitoring and enforced usage controls.

Tie access permissions to roles and training status

Simplify the submission and approval process for lab requests.

Enforce access through software rules and hardware locks

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Support kiosk, assisted, and supervised usage models

Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy

Track real-time usage for monitoring and billing

Maintain detailed logs for regulatory compliance.

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Reporting & Analytics

Turn facility activity into actionable insight with reporting across utilization, billing, asset performance, and operational trends.

Track utilization, reservations, and availability

Simplify the submission and approval process for lab requests.

Monitor revenue, chargebacks, and billing activity

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Analyze performance, downtime, and service demand

Maintain detailed logs for regulatory compliance.

Support planning, oversight, and better decisions

Maintain detailed logs for regulatory compliance.

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Example of the laboratory reservations and usages report in Bookitlab

Bookitlab is secure and certified by TLS, ISO, PCI

Enterprise Security

Protect lab scheduling and access workflows with the controls enterprise teams expect, including secure authentication, audited overrides, network protections, and endpoint safeguards for kiosks and relays.

MFA & SSO for Admins

Maintain detailed logs for regulatory compliance.

Rate Limits & DDoS Protection

Simplify the submission and approval process for lab requests.

IP Allowlist

Ensure end-to-end visibility from collection, to testing, storage, and disposal

Audit Trail

Ensure end-to-end visibility from collection, to testing, storage, and disposal

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Flexible Add-ons for Facility-Specific Needs

Extend BookitLab with optional modules for sample tracking, facility mapping, loans, publications and enterprise workflows.

Sample Management

Support sample intake, labeling, tracking, pricing, and LIMS-ready workflows for higher-volume laboratory operations.

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Interactive Floorplans

Use visual facility maps to support booking, navigation, and asset placement across multi-room or multi-suite labs.

Animal Facility Management

Support scheduling, room assignments, and specialized workflows for animal facilities and husbandry operations.

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Loan Desk

Manage equipment, kit, and laptop loans through counter service or self-service kiosks, with custody tracking and cost capture.

Publications

Link instruments, projects, and usage records to publications, with DOI capture and publication metadata tracked in one place.

Multi Language

Multilingual UI, booking and reporting with centralized admin controls and customizable terminology

API and Integrations

Connect Bookitlab with the systems your facility already uses to support connected workflows, cleaner data exchange, and more consistent operations. Integration capabilities help reduce manual work and extend the platform more effectively as organizational requirements evolve.

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Go Live In Weeks, Not Months

Prebuilt templates for instruments, services, and pricing

Simplify the submission and approval process for lab requests.

Guided onboarding with checklists, office hours, and training resources

Simplify the submission and approval process for lab requests.

Support for SSO, data import, and branding without heavy IT effort

Simplify the submission and approval process for lab requests.

Configure rules and workflows without code as requirements evolve

Simplify the submission and approval process for lab requests.

Migration tools and validation support for a smoother transition

Simplify the submission and approval process for lab requests.

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Why Bookitlab?

Bookitlab Core Facility Management Software and Lab Equipment Scheduling Software helps core facilities and shared resource centers worldwide to manage their daily operations in the most effective way.

Configurable to Your Operations

Adapt the platform to your facility’s processes, services, and resource models with modules and workflows that can be configured as needs evolve.

Built to Support Growth

Support single labs, shared facilities, and larger organizations with a platform that can grow with users, resources, data, and operational complexity.

Designed for Everyday Use

Give staff and users a clear, accessible experience across desktop and mobile, reducing friction in day-to-day booking, request, and operational workflows.

Modular Platform Packaging

Choose only the modules your lab needs, ensuring you never pay for unnecessary features. BookitLab offers flexible pricing options, including a Lite edition for smaller labs and cores to get started with essential functionalities at a lower cost.

Enterprise-Level Hosting Options

Support cloud-hosted or self-hosted deployment models based on organizational, IT, and regulatory requirements, with the control needed for more complex environments.

Our CLIENTS

Proudly Serving

Bookitlab has been used in leading scientific institutions around the world since 2007, including the US, Canada, Australia, Europe, China and the Middle East.