Solutions

Core Facility Management

Integrates across the institution. Adapts to every core.

Dynamic Scheduling

Schedule instruments, rooms, services, staff, and any other bookable resource in one system built for scientific core operations.

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Coordinate all resources & teams
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
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Book equipment, rooms, services & more
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Fast, mobile-first booking
Simplify the submission and approval process for lab requests.
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Flexible booking workflows
Maintain detailed logs for regulatory compliance.
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Automated training checks
Maintain detailed logs for regulatory compliance.
reservation calendar and reservation details panel in BookitLab.
Bookitlabs laboratory management interface showing consumables usage and reporting interface in mobile devices

Inventory Management

Track consumables, lab stock, and managed assets in real time with controls that support scientific facility operations.

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Manage any inventory type (consumables, reagents, assets)
Simplify the submission and approval process for lab requests.
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Real-time stock & usage tracking
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Barcode & mobile scanning workflows
Maintain detailed logs for regulatory compliance.
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Costs captured & chargeback ready
Maintain detailed logs for regulatory compliance.
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Self-serve or controlled access
Maintain detailed logs for regulatory compliance.

Request Management

Standardize how service, sample, supply, and operational requests move from submission to fulfillment.

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Centralize request intake across teams and services
Simplify the submission and approval process for lab requests.
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Route requests automatically with configurable approvals
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Booking & inventory-aware requests
Maintain detailed logs for regulatory compliance.
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Ready for sample management workflows
Maintain detailed logs for regulatory compliance.
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Configurable workflows, forms and more
Maintain detailed logs for regulatory compliance.
Lab service request form in Bookitlab's interface
Access control hardware device with circuit breaker and multiple power ports, alongside a login interface for Bookitlab integration

Controlled Access & Verified Usage

Ensure only trained, authorized users can access equipment, with real-time monitoring and enforced usage controls.

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Tie access permissions to roles and training status
Simplify the submission and approval process for lab requests.
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Enforce access through software rules and hardware locks
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Support kiosk, assisted, and supervised usage models
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
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Track real-time usage for monitoring and billing
Maintain detailed logs for regulatory compliance.

Billing & Chargeback Management

Automate billing across reservations, instrument usage, services, and consumables with pricing controls designed for shared scientific facilities.

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Capture charges automatically across facility workflows
Simplify the submission and approval process for lab requests.
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Support chargebacks, invoicing, and pricing by user or project
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Reduce billing errors and manual reconciliation
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
Maintain detailed logs for regulatory compliance.
Bookitlab's laboratory management interface showing billing and invoicing process
Screen showing Bookitlab instruments list with their details, descriptions, statuses

Asset Management

Track instruments and other managed assets across their full lifecycle, from onboarding and maintenance to calibration, status, and cost control.

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Adapt asset records to different equipment types and metadata
Simplify the submission and approval process for lab requests.
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Manage maintenance, calibration, status, and service history
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Improve maintenance oversight and cost control
Maintain detailed logs for regulatory compliance.
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Find assets quickly and connect records across systems
Maintain detailed logs for regulatory compliance.

Reporting & Analytics

Turn facility activity into actionable insight with reporting across utilization, billing, asset performance, and operational trends.

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Track utilization, reservations, and availability
Simplify the submission and approval process for lab requests.
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Monitor revenue, chargebacks, and billing activity
Ensure end-to-end visibility from collection, to testing, storage, and disposal
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Analyze performance, downtime, and service demand
Maintain detailed logs for regulatory compliance.
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Support planning, oversight, and better decisions
Maintain detailed logs for regulatory compliance.
Example of the laboratory reservations and usages report in Bookitlab

Flexible Add-ons for Facility-Specific Needs

Extend BookitLab with optional modules for sample tracking, facility mapping, loans, publications and enterprise workflows.

Sample Management

Support sample intake, labeling, tracking, pricing, and LIMS-ready workflows for higher-volume laboratory operations.

Interactive Floorplans

Use visual facility maps to support booking, navigation, and asset placement across multi-room or multi-suite labs.

Animal Facility Management

Support scheduling, room assignments, and specialized workflows for animal facilities and husbandry operations.

Loan Desk

Manage equipment, kit, and laptop loans through counter service or self-service kiosks, with custody tracking and cost capture.

Publications

Link instruments, projects, and usage records to publications, with DOI capture and publication metadata tracked in one place.

Multi Language

Multilingual UI, booking and reporting with centralized admin controls and customizable terminology

API and Integrations

Connect Bookitlab with the systems your facility already uses to support connected workflows, cleaner data exchange, and more consistent operations. Integration capabilities help reduce manual work and extend the platform more effectively as organizational requirements evolve.

Go Live In Weeks, Not Months

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Prebuilt templates for instruments, services, and pricing
Simplify the submission and approval process for lab requests.
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Guided onboarding with checklists, office hours, and training resources
Simplify the submission and approval process for lab requests.
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Support for SSO, data import, and branding without heavy IT effort
Simplify the submission and approval process for lab requests.
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Configure rules and workflows without code as requirements evolve
Simplify the submission and approval process for lab requests.
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Migration tools and validation support for a smoother transition
Simplify the submission and approval process for lab requests.

Why Bookitlab?

Bookitlab Core Facility Management Software and Lab Equipment Scheduling Software helps core facilities and shared resource centers worldwide to manage their daily operations in the most effective way.

Configurable to Your Operations

Adapt the platform to your facility’s processes, services, and resource models with modules and workflows that can be configured as needs evolve.

Built to Support Growth

Support single labs, shared facilities, and larger organizations with a platform that can grow with users, resources, data, and operational complexity.

Designed for Everyday Use

Give staff and users a clear, accessible experience across desktop and mobile, reducing friction in day-to-day booking, request, and operational workflows.

Modular Platform Packaging

Choose only the modules your lab needs, ensuring you never pay for unnecessary features. BookitLab offers flexible pricing options, including a Lite edition for smaller labs and cores to get started with essential functionalities at a lower cost.

Enterprise-Level Hosting Options

Support cloud-hosted or self-hosted deployment models based on organizational, IT, and regulatory requirements, with the control needed for more complex environments.

Our CLIENTS

Proudly Serving

Bookitlab has been used in leading scientific institutions around the world since 2007, including the US, Canada, Australia, Europe, China and the Middle East.

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Ready to Transform Your Lab Operations?

Get started today and see the difference Bookitlab can make for your labs.

all in one

Solutions for Every Lab Type & Scale

Find the right solution for your lab, whether you're managing a single research facility, coordinating multi-site operations, or supporting complex manufacturing and analytical activities. Explore customized options based on your lab’s size, complexity, and focus.

Analytical Testing Labs

Our solution empowers analytical testing labs to achieve exceptional precision and reliability. With automated sample tracking, real-time data capture, and advanced reporting, labs can maintain rigorous quality control and regulatory compliance, ensuring every test delivers accurate, reproducible results.

By automating routine tasks and providing detailed audit trails, it empowers labs to deliver accurate, reproducible results while reducing turnaround times.

Research & Development

Accelerate breakthroughs in R&D labs with our flexible, innovation-driven platform. By streamlining digital documentation, enabling real-time collaboration, and providing actionable analytics, our solution helps researchers rapidly iterate experiments, optimize workflows, and drive transformative discoveries.

Manufacturing & Quality Labs

Enhance efficiency and uphold industry standards in manufacturing and quality labs with our robust, integrated solutions.

Our system streamlines process documentation, enforces stringent audit trails, and integrates quality control measures that reduce production downtime and ensure consistent product excellence while meeting regulatory requirements.

Custom Configurations

Tailor our comprehensive lab management system to meet the unique challenges of your specific industry.

Whether you need bespoke workflows, specialized reporting tools, or seamless integrations with existing systems, our custom configurations deliver precision, efficiency, and measurable benefits designed to support labs of any type and scale.