Solutions

Core Facility Management

Integrates across the institution. Adapts to every core.

Dynamic Scheduling

Schedule instruments, rooms, services, staff, and any other bookable resource in one system built for scientific core operations.

Checkbox icon
Coordinate all resources & teams
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
Checkbox icon
Book equipment, rooms, services & more
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Fast, mobile-first booking
Simplify the submission and approval process for lab requests.
Checkbox icon
Flexible booking workflows
Maintain detailed logs for regulatory compliance.
Checkbox icon
Automated training checks
Maintain detailed logs for regulatory compliance.
reservation calendar and reservation details panel in BookitLab.
Bookitlabs laboratory management interface showing consumables usage and reporting interface in mobile devices

Inventory Management

Track consumables, lab stock, and managed assets in real time with controls that support scientific facility operations.

Checkbox icon
Manage any inventory type (consumables, reagents, assets)
Simplify the submission and approval process for lab requests.
Checkbox icon
Real-time stock & usage tracking
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Barcode & mobile scanning workflows
Maintain detailed logs for regulatory compliance.
Checkbox icon
Costs captured & chargeback ready
Maintain detailed logs for regulatory compliance.
Checkbox icon
Self-serve or controlled access
Maintain detailed logs for regulatory compliance.

Request Management

Standardize how service, sample, supply, and operational requests move from submission to fulfillment.

Checkbox icon
Centralize request intake across teams and services
Simplify the submission and approval process for lab requests.
Checkbox icon
Route requests automatically with configurable approvals
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Booking & inventory-aware requests
Maintain detailed logs for regulatory compliance.
Checkbox icon
Ready for sample management workflows
Maintain detailed logs for regulatory compliance.
Checkbox icon
Configurable workflows, forms and more
Maintain detailed logs for regulatory compliance.
Lab service request form in Bookitlab's interface
Access control hardware device with circuit breaker and multiple power ports, alongside a login interface for Bookitlab integration

Controlled Access & Verified Usage

Ensure only trained, authorized users can access equipment, with real-time monitoring and enforced usage controls.

Checkbox icon
Tie access permissions to roles and training status
Simplify the submission and approval process for lab requests.
Checkbox icon
Enforce access through software rules and hardware locks
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Support kiosk, assisted, and supervised usage models
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
Checkbox icon
Track real-time usage for monitoring and billing
Maintain detailed logs for regulatory compliance.

Billing & Chargeback Management

Automate billing across reservations, instrument usage, services, and consumables with pricing controls designed for shared scientific facilities.

Checkbox icon
Capture charges automatically across facility workflows
Simplify the submission and approval process for lab requests.
Checkbox icon
Support chargebacks, invoicing, and pricing by user or project
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Reduce billing errors and manual reconciliation
Efficiently handle multiple samples in one workflow, reducing time and improving batch accuracy
Maintain detailed logs for regulatory compliance.
Bookitlab's laboratory management interface showing billing and invoicing process
Screen showing Bookitlab instruments list with their details, descriptions, statuses

Asset Management

Track instruments and other managed assets across their full lifecycle, from onboarding and maintenance to calibration, status, and cost control.

Checkbox icon
Adapt asset records to different equipment types and metadata
Simplify the submission and approval process for lab requests.
Checkbox icon
Manage maintenance, calibration, status, and service history
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Improve maintenance oversight and cost control
Maintain detailed logs for regulatory compliance.
Checkbox icon
Find assets quickly and connect records across systems
Maintain detailed logs for regulatory compliance.

Reporting & Analytics

Turn facility activity into actionable insight with reporting across utilization, billing, asset performance, and operational trends.

Checkbox icon
Track utilization, reservations, and availability
Simplify the submission and approval process for lab requests.
Checkbox icon
Monitor revenue, chargebacks, and billing activity
Ensure end-to-end visibility from collection, to testing, storage, and disposal
Checkbox icon
Analyze performance, downtime, and service demand
Maintain detailed logs for regulatory compliance.
Checkbox icon
Support planning, oversight, and better decisions
Maintain detailed logs for regulatory compliance.
Example of the laboratory reservations and usages report in Bookitlab

Flexible Add-ons for Facility-Specific Needs

Extend BookitLab with optional modules for sample tracking, facility mapping, loans, publications and enterprise workflows.

Sample Management

Support sample intake, labeling, tracking, pricing, and LIMS-ready workflows for higher-volume laboratory operations.

Interactive Floorplans

Use visual facility maps to support booking, navigation, and asset placement across multi-room or multi-suite labs.

Animal Facility Management

Support scheduling, room assignments, and specialized workflows for animal facilities and husbandry operations.

Loan Desk

Manage equipment, kit, and laptop loans through counter service or self-service kiosks, with custody tracking and cost capture.

Publications

Link instruments, projects, and usage records to publications, with DOI capture and publication metadata tracked in one place.

Multi Language

Multilingual UI, booking and reporting with centralized admin controls and customizable terminology

API and Integrations

Connect Bookitlab with the systems your facility already uses to support connected workflows, cleaner data exchange, and more consistent operations. Integration capabilities help reduce manual work and extend the platform more effectively as organizational requirements evolve.

Go Live In Weeks, Not Months

Checkbox icon
Prebuilt templates for instruments, services, and pricing
Simplify the submission and approval process for lab requests.
Checkbox icon
Guided onboarding with checklists, office hours, and training resources
Simplify the submission and approval process for lab requests.
Checkbox icon
Support for SSO, data import, and branding without heavy IT effort
Simplify the submission and approval process for lab requests.
Checkbox icon
Configure rules and workflows without code as requirements evolve
Simplify the submission and approval process for lab requests.
Checkbox icon
Migration tools and validation support for a smoother transition
Simplify the submission and approval process for lab requests.

Why Bookitlab?

Bookitlab Core Facility Management Software and Lab Equipment Scheduling Software helps core facilities and shared resource centers worldwide to manage their daily operations in the most effective way.

Configurable to Your Operations

Adapt the platform to your facility’s processes, services, and resource models with modules and workflows that can be configured as needs evolve.

Built to Support Growth

Support single labs, shared facilities, and larger organizations with a platform that can grow with users, resources, data, and operational complexity.

Designed for Everyday Use

Give staff and users a clear, accessible experience across desktop and mobile, reducing friction in day-to-day booking, request, and operational workflows.

Modular Platform Packaging

Choose only the modules your lab needs, ensuring you never pay for unnecessary features. BookitLab offers flexible pricing options, including a Lite edition for smaller labs and cores to get started with essential functionalities at a lower cost.

Enterprise-Level Hosting Options

Support cloud-hosted or self-hosted deployment models based on organizational, IT, and regulatory requirements, with the control needed for more complex environments.

Our CLIENTS

Proudly Serving

Bookitlab has been used in leading scientific institutions around the world since 2007, including the US, Canada, Australia, Europe, China and the Middle East.

University of Florida logoStanford University logo with a red block 'S' and a green tree in the center.Hadassah University Hospital logo.University of Idaho emblem with a large gold letter I above the university name.Logo of UCLA.University of Southern California logo with a shield and torch emblem next to the text.Impossible brand logo in black capital letters on white background.UMBC university logo featuring a shield with a red and yellow pattern.Tampere University of Technology logo featuring a gear with a horizontal bar inside.Blue Unilever logo with a stylized 'U' composed of various icons and the word 'Unilever' below it.Max Planck Institute of Colloids and Interfaces logo with a circular emblem featuring a profile of a classical figure.Partial logo text 'Genmab' with a design of six grey and one teal dots forming a branching pattern to the left.University of Toronto coat of arms logo with a blue tree, bear, and crown shield.Logo of The Hebrew University of Jerusalem with stylized torch and text.University of Manitoba logoNDSUUniversity of Bergen emblem with a stylized owl and Latin text.Bosch brand logo in red text on a black background.University of Washington logo with a bold purple letter W and the text 'University of Washington'.Logo of Technical University of Denmark with acronym DTU and red diamond shapes.Hadassah University Hospital logo with Hebrew text and a seven-branched menorah emblem.The University of Chicago text logo in serif font with red letters.East Carolina University logo with stylized purple arches and yellow wave.University of Oslo logo with red seal and university name in black text.Logo of National Institute for Nanotechnology with a stylized N and a geometric snowflake design.Logo with stylized letters VIR, with the letter V featuring a yellow triangle.University of Copenhagen logo with text and a stylized red emblem on a white background.VIB logo with teal circle, purple triangle pointing right, and orange triangle pointing left, next to navy blue letters VIB.Logo of Guangdong Technion Israel Institute of Technology with emblem and text in English and Chinese.FuturRx logo with tagline The biotech accelerator.Tel Aviv University logo with three black circular symbols and the university name in bold capital letters below.UC Riverside logo.Technion Israel Institute of Technology logo with a stylized gear and triangular symbol.Logo of The Hong Kong University of Science and Technology with Chinese and English text.Bar-Ilan University logo with Hebrew and English text and the phrase 'Tradition of Excellence'.Rush logo with green and black stylized 'R' design.University of Alberta logo with shield emblem and green text.Technology Innovation Institute logo with stylized initials TII and text.Broad Institute logo with stylized blue grid design to the left of the text.Stryker company logo in black text.Canada wordmark with a small Canadian flag above and NRC-CNRC acronym in white on a blue rectangle.University of Liverpool logo with a shield containing a lion, a bird, and a liver bird emblem.University of Wisconsin–Madison emblem with a stylized red letter W inside a shield, accompanied by the text Wisconsin University of Wisconsin–Madison.Logo with stylized lowercase letters 'b' and 'e' overlapping in blue and magenta with the word BIOPHARMA below.NIH logoAntheia brand logo in green serif font with a leaf integrated into the letter A.ÉTS logo with red letters and a swoosh, captioned 'Le génie pour l’industrie'.Norwegian University of Science and Technology (NTNU) logo with blue square and circular symbol.

Ready to Transform Your Lab Operations?

Get started today and see the difference Bookitlab can make for your labs.

all in one

Solutions for Every Lab Type & Scale

Find the right solution for your lab, whether you're managing a single research facility, coordinating multi-site operations, or supporting complex manufacturing and analytical activities. Explore customized options based on your lab’s size, complexity, and focus.

Analytical Testing Labs

Our solution empowers analytical testing labs to achieve exceptional precision and reliability. With automated sample tracking, real-time data capture, and advanced reporting, labs can maintain rigorous quality control and regulatory compliance, ensuring every test delivers accurate, reproducible results.

By automating routine tasks and providing detailed audit trails, it empowers labs to deliver accurate, reproducible results while reducing turnaround times.

Research & Development

Accelerate breakthroughs in R&D labs with our flexible, innovation-driven platform. By streamlining digital documentation, enabling real-time collaboration, and providing actionable analytics, our solution helps researchers rapidly iterate experiments, optimize workflows, and drive transformative discoveries.

Manufacturing & Quality Labs

Enhance efficiency and uphold industry standards in manufacturing and quality labs with our robust, integrated solutions.

Our system streamlines process documentation, enforces stringent audit trails, and integrates quality control measures that reduce production downtime and ensure consistent product excellence while meeting regulatory requirements.

Custom Configurations

Tailor our comprehensive lab management system to meet the unique challenges of your specific industry.

Whether you need bespoke workflows, specialized reporting tools, or seamless integrations with existing systems, our custom configurations deliver precision, efficiency, and measurable benefits designed to support labs of any type and scale.